Request for Consultant Services Proposal (RFP)
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Solicitation Title: |
Writing and Editing Consultant |
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Solicitation Number: |
2023-08-15-001 |
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Submit Questions and Proposal to: |
Email [email protected] [1] |
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Date of Issue of RFP: |
August 15, 2023 |
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Date Proposal Due: |
August 23, 2023 |
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Approximate Timeframe Consultant Agreement Issued to Successful Candidate(s): |
October 1, 2023 – March 31, 2024 with possibility of renewal |
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Method of Submittal: |
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Respond via e-mail with attached document in MS Word / pdf format. Pricing should be provided in Excel format unless otherwise specified. |
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Quote Validity: |
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The Consultant agrees to hold the prices in its offer firm for 365 days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFP. |
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Background
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.
Meeting Targets and Maintaining Epidemic Control (EpiC) is a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the United States Agency for International Development (USAID). EpiC Vietnam’s goal is to deliver efficient, affordable, results-based technical assistance and direct services while closing remaining gaps in Vietnam’s efforts to meet HIV epidemic control targets, combat trafficking in persons, and strengthen health security. The EpiC Vietnam team is seeking a consultant to help them with various writing and editing tasks associated with their portfolio. The ideal candidate will be capable and available to write technical briefs, academic papers, tools, manuals, and presentations, and edit both native and non-English speakers for improved clarity, comprehension, and readability.
Scope of Work
The consultancy will be responsible for both editing and writing deliverables. Editing tasks will include narratives written by both native and non-native English speakers. Level of edit, ranging from proofing to full narrative and structural reviews, will be requested with clarity on what is needed.
Significant writing tasks will require the consultant to learn about project activities, especially those that are unique and innovative by speaking with staff based in Vietnam, reading project reports and existing deliverables, seeking clarifications when necessary, drafting language independently for review, and integrating comments from several rounds of review.
EXAMPLE DELIVERABLES
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Deliverables |
Estimated LOE (Days) |
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Develop a 10-page case study on Vietnam’s social contracting pilot. |
20 |
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Proof a 40-page narrative report (bulleted) written or edited by a native English speaker. |
1 |
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Review a 60-page training handbook after non-native speaker translation with a heavy edit to ensure clarity, appropriate terminology, and conciseness. |
3 |
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Proof 10 one-page abstracts prepared for international conferences. |
2 |
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Create a 4-page technical brief describing our work with the government to develop a national training program on motivational counseling. |
10 |
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Create a 4-page technical brief describing our work with the government to develop a national training program on combatting trafficking in persons. |
10 |
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Complete small editing or writing tasks on an ad-hoc basis. |
10 |
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*While this breakdown is an estimate of the total number of days per task, the actual breakdown may vary though the consultancy is limited to 56 days total. |
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Location of Work: Remote
Travel: Not applicable
Timetable and Address for Submission
Proposals are due no later than 5:00 PM EST on Wednesday, August 23, 2023. Required documentation listed below must be e-mailed to [email protected] [1].
Qualifications: Writing expertise as well as technical background in HIV, health system strengthening, combatting trafficking in persons, global health security, or related field preferred.
Evaluation Criteria: Proposals will be evaluated in accordance with the following criteria:
- Relevant experience and education
- Quality and relevance of writing samples
- Consultant’s availability
- Vietnamese language skills preferred, but not required.
Required Documentation:
FHI 360 is requesting quotations from qualified individuals based in Vietnam or abroad. Proposals must include the following components:
- CV
- Daily rate
- Any qualifications or explanations of day rate required.
- Listing of relevant experience with references from entities with similar scopes of work
- Cover letter explaining relevant writing expertise as well as technical background in HIV, health system strengthening, combatting trafficking in persons, global health security, or related field (if applicable)
- Two writing samples and one editing sample in English, with description of role in the creation of the documents.
FHI 360 Disclaimers
- FHI 360 may perform a background check on any selected Consultant candidates.
- FHI 360 may cancel the solicitation and not award
- FHI 360 may reject any or all responses received
- Issuance of the solicitation does not constitute an award commitment by FHI 360
- FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions
- FHI 360 will not compensate any offeror for responding to solicitation
- FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion
- FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities
- FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition
- FHI 360’s supplier terms and conditions can be found here [2] while our consultant terms and conditions can be found here [3]