Supplier to Provide Workshop Organizing Services in Da Lat and Vinh

Wildlife Conservation Society, Viet Nam Program (WCS) is seeking for Supplier(s) who provides workshop organizing services for 2 workshops in cities/provinces, details are as follows:

• Workshop 1: Da Lat, 1.5 days, 17/8 (full day) and 18/8 (AM), 50 pax
• Workshop 2: Vinh, 1.5 days, 07/9 (full day) and 08/9 (AM), 45 pax

1. Requirements for companies participating in the bid:       

• has at least 5 years of experience in organizing event, workshop.
• has organized at least 5 workshops with similar number of participants and length of of events for state/governmental organizations/agencies
• commits to have at least 2 supporting/coordinating staff with more than 3 years of experience in similar events to support on site for each workshop

2. Requirements for venues:

• Hotel is with standard of 4 star or above.
• The hotel is clean and professional, with new and good infrastructure. Hotels built in 5-7 recent year or renovated in 3 recent years is preferred.
• The meeting room area is of 300-350m2
• The meeting rooms are with suitable shape (not being too narrow or too short), without columns obstructing view, ceiling of 3m or higher, with open view (by large door or windows).
• The hotel has the required number of rooms for the event’s participants. Room’s area is of least 20m2, all rooms have windows or balconies with open views.
• The hotel has restaurant serving Vietnamese cuisine, both set menu and buffet. Separate room or area for the workshop’s participants is preferred.
• The hotel has an average of 7/10 review points on Tripadvisor, Agoda, booking.com [1]

Proposals should be sent in sealed envelope to WCS office at D building, No. 3 Thanh Cong, Ba Dinh, Ha Noi (hard copy) or to [email protected] [2] (soft copy).

Proposals including:

1. Stamped quotation (attached forms for Workshop in Da Lat [3] and Workshop in Vinh [3])
2. Photos of the suggested meeting rooms and accommodation rooms
3. Menus for meals
4. Brief info. of at least 2 supporting staff at the workshop.

Deadline for proposal submissions: 16h00 03^rd July, 2023

Any questions relating to this package should be sent to the email address: [email protected] [2]

WCS Viet Nam will reply by email, all responses by phone or verbal exchange are not valid.

WCS is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as technical and price merit. Asking for or giving or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from/to suppliers in exchange for or as a reward for business is not allowed.