Chemonics International, a global development firm based in Washington, DC, seeks a short-term accountant for a USAID-funded project in Vietnam to help prevent HIV infection among high-risk individuals and to provide employment opportunities and services for people living with HIV/AIDS and other high-risk individuals.
The Accountant will be responsible for all financial matters relating to project – that is managing the project’s accounting transactions and books, monitoring project budget expenditures, and assuring proper financial reporting.
Short-term Accountant SOW
Financial Management:
- Assist with all financial and accounting operations including but not limited to, maintaining or verifying petty cash transactions, reconciling petty cash balances at least once a week, maintaining bank balances up-to-date and reconciling accounts on a monthly basis, and requesting funds, as necessary, through wire transfer from home office.
- Contribute to the preparation of contractually required financial reports, as well as any other financial reports required by Chemonics International.
- Support technical staff to do budget estimation
Record-Keeping:
- Assist with entering accounting transactions into Abacus Software on a daily basis, assist home office field accounting and project management staff in reconciling intercompany accounts, respond without delays to home office accounting questions or concerns. Prepare backup documentation for each transaction before submitting to COP for approval and issuing payment.
- Procurement and Inventory Management:
- Assist with project procurements and supervising the inventory/maintenance of all equipment, materials and supplies necessary to the execution of project activities. Assist with verifying vendor invoices and deliveries, and makesure that all supporting documents are received and correct. Work with the Office Manager to maintain equipment inventory, verifying all inventory items twice a year (in March and Sept) to make sure that the value of all items booked in Abacus under inventory accounts matches with the total value indicated in the inventory report. Ensure all inventory are labeled in
accordance with USAID guidelines.
Manage all vendor accounts:
- Review all vendor invoices for accuracy, monitor vendor balances, issue and send checks signed by the COP to appropriate beneficiaries.
- Conduct payroll and make disbursements. Monitor and track all personnel benefits including vacation and sick day balances and bonuses. Process and submit required documentation and personnel taxes (as required by local law) to Ministry of Finance.
- Process travel advances to local staff and follow-up on outstanding balances. Verify and process expense reports generated by the staff.
- Managing Office Operations and Procurements
- Provides adequate working facilities for all long and short term and HO staff and daily operations.
- Procures goods and non-technical assistance services related to programmatic activities.
- Assists with managing and administering the procurement, leasing, maintenance or repairs, and renewals thereof, of office premises and expatriate advisors residential premises, furniture, and equipment.
- Assists with managing the application and renewal of work and personal permits, security checks, medical certificates, exemptions, and visas for advisors and members of their family, and for the customs clearance and tax exemptions of shipments and procurements.
- Helps maintain proper and current files and records, procurement plans, procurement budget trackers by institutional partner, inventory system, and asset transfer files.
- Supervising Staff and Managing Employment
- Monitors compliance with personnel policies and procedures by staff.
- Maintains employee and consultant files (local and expatriate), ensuring all required information is retained.
- Ensures timesheets are filled on a daily basis and submitted timely for payroll processing.
- Manages relationship with health insurance provider.
- Helps monitor developments in labor and social insurance laws and recommends changes to project policies and procedures to comply with them.
- Helps track annual and sick leave of employees.
- Manages the application and renewal of work and personal permits, security checks, medical certificates, exemptions and visas for advisors and members of their families.
Required Qualifications/Experience:
- CPA License, BA in Accounting or related field; Masters preferred. Minimum of five years experience in accounting, financial and procurement management
- Excellent speaking and writing skills in English required.
- Advanced computer skills, particularly in ABACUS or Quickbooks software, MS Office software, word processing and spreadsheets required.
- Demonstrate excellent interpersonal skills and the ability to be a strong team player.
- Present a professional demeanor and exercise professional judgment.
- Ability to prioritize work assignments; capable of making decisions which will foster timely work completion.
- Excellent and demonstrated organizational skills, attention to detail.
- Ability to perform well with minimal supervision.
Reporting:
The accountant will report directly to the Chief of Party.
Application Instructions:
Send CVs to [email protected] [1] by November 24th, 2011.
Please visit www.chemonics.com [2] for more information about our company.
Finalists will be contacted.