Job Description
Operations and Finance Manager
International Development Group LLC is seeking an Operations and Finance Manager for the current Vietnam Digital Trade Activity (VDT) project funded by USAID/ Vietnam. The USAID Activity will support Vietnam to promote digital trade to help businesses of both countries; implement business friendly regulations; improve commercial laws and trade regimes to reduce barriers to trade and set a transparent system for trade.
POSITION SUMMARY
IDG is seeking a qualified Operations and Finance Manager to oversee the day-to-day office management, advise and oversee procurement, manage the activity’s finances, including invoicing, documentation, and payroll supervision. The Operations and Finance Manager will supervise operations/ administrative staff, negotiate subcontracts, manage travel and events, and work closely with the Home Office to complete diligent financial planning and reporting as needed.
RESPONSIBILITIES
- Lead overall project field operations including financial, administrative, procurement, logistics, and human resource responsibilities.
- In coordination with the home office, ensure project compliance with USAID and IDG procedures, rules, and regulations.
- Record all financial transactions into accounting system; manage project funding needs; develop, manage, and monitor the field project budget; and prepare financial reports for the home office.
- Reconcile project accounting and provide back-up documentation of all financial transactions for inclusion by the Home Office into monthly invoices to USAID.
- Process monthly payroll and corresponding deductions.
- Ensure the timely submission of financial reports and monthly field expenses.
- Manage all field procurements and ensure appropriate approvals are obtained from management.
- Manage payments to vendors and ensure that all paid invoices have supporting documentation, including price quotes per IDG's and USAID's procedures for procurement.
- Coordinate regularly with the IDG home office and provide timely updates on finance and operations matters.
- Manage project operations including office space, equipment, logistics, and other administrative duties.
- Make logistical arrangements for the team.
QUALIFICIATIONS
- Bachelor's degree in finance, management, accounting or in another relevant field.
- At least 5 years' experience in financial and operational management specifically for donor- funded projects.
- Experience with procurement, finance, and travel logistics and related compliance for USAID projects is required.
- Experience with local requirements for USAID project registration, opening a bank account, and local labor law preferred.
- 3+ years' experience in bookkeeping and budgeting, preferably using Microsoft Excel.
- Strong skills in MS Office (Excel, Word, etc.).
- Spoken and written fluency in English required
Deadline for applications: Jan 23, 2024
Email: [email protected] [1]