HELVETAS Vietnam is looking for an Administrator cum Cashier based in Hoa Binh province for program “PUBLIC SERVICE PROVISION IMPROVEMENT PROGRAM IN AGRICULTURE AND RURAL DEVELOPMENT - PSARD” - funded by the Swiss Agency for Development and Cooperation in Vietnam (SDC/Hanoi). The objective of the program is poverty reduction and improved livelihood. The program will contribute to province and district-wide mainstreaming of participatory local planning, financial decentralization and improved public service delivery in agriculture (i.e. farmer field schools).
Responsibilities:
- Manage all cash payment of PPMU, and support to accounting/financial tasks when necessary
- Support accountant in maintaining inventory of project assets
- Maintain records of staff work sheet including working days, sick days, leave days, holidays
- Prepare periodic reports of work sheet data
- Manage office stationary/equipment, contact with suppliers for maintenance / repairs if needed
- Maintain and update a database of contact details (names, function, phone numbers, email addresses, postal addresses) of partners (project implementing partners and others) and steering bodies
- Organize and coordinate cars, transport and accommodation for technical advisors
- Check car log books and report deviations to project manager
- Maintain and update an easy-to-use, easy-to-find filing system for proper documentation of project activities
Required qualifications
- University graduate in Administration, Accounting/Financing or relevant background
- At least 2-3 years’ experience in Logistics or Administration, preferably in the NGO circle
- Computer literate and effective abilities in Word, Excel and Internet
- Ability to work with a minimum of supervision, exercise judgment, meet deadlines and work under pressure
- Honest, meticulous, transparent, responsible, well organized
- Having an ethical and critical way of thinking
- Good inter-personal skills
- Local people, especially from ethnic minorities, will be given priority
Interested candidates should send applications (CV plus motivation letters and copies of diplomas) to Ms. Ngo Kim Yen, Project manager, email: [email protected] [1] with copy to Ms Nguyen Tu Anh, Admin/PR manager, email: [email protected] [2] or post to P.O. Box 81, Hanoi, 298F Kim Ma Street, Hanoi before 29 April 2011. Only short listed candidates will be contacted.