The International Center for Tropical Agriculture (CIAT) works to reduce hunger and poverty, and improve human nutrition in the tropics through research aimed at increasing the eco-efficiency of agriculture. CIAT is a member of the CGIAR Consortium (www.cgiar.org [1]), a global research partnership working many partners for a food secure future.
CIAT Asia is looking for an Administrative & Finance Assistant to support regional program management at the CIAT Asia Office in Hanoi.
The initial contract will be for 1 year with possible renewal. This is a nationally recruited position in Vietnam, and will be based at CIAT's Asia Regional Office in Hanoi.
Responsibilities
Administrative Support (50%)
- Provides general secretarial support to the Regional Administrative Coordinator.
- Assists in staff travel and visitor services by coordinating with travel agencies and other external service providers.
- Serves as office receptionist for incoming/outgoing communication, and maintains registry of office records and documents.
- Assists in administrative and logistical arrangements for organizing events such as meetings, trainings and workshops.
Accounting Support (50%)
- Provides general secretarial support to the Regional Finance Officer.
- Supports staff in preparing required documents to support financial transactions.
- Assists in organizing, reviewing and filing of vouchers and accounting documents.
- Maintains expenditure records needed in preparation of monthly financial reports.
- Assists in conducting bank transactions and liaises with related external financial services.
Skills and Experiences
- University degree in relevant specialization and qualification in business administration, accounting;
- 1 year of professional working experience in a similar position;
- Good organizational skills, excellent behavior in communication with national and international programme’s partners;
- Excellent proficiency in written and spoken English;
- Dynamic and self-motivated character, willingness to up skill as required by the tasks to be performed.
- Good computer skills, especially with Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications
- Excellent interpersonal skills
- Excellent organizational skills and high attention to details
- Good command of task prioritization and time management to meet deadlines
- Good teamwork, spirit and enthusiasm
- Proven ability to problem solve and think proactively
- Experience in translation or other communications-related fields
Applications
Please send your CV and cover letter to Ms. Chanthana Douangsavanh ([email protected] [2]) and Ms. Hoang Thu Thao ([email protected] [3]) indicating “Administrative & Finance Assistant” on the subject line.
The deadline is 20 November, 2015. We invite you to learn more about CIAT at: http://www.ciat.cgiar.org [4]
Only short-listed candidates will be contacted. No telephone inquiries please.