Position: Administration & Finance Officer
Location: Hanoi, Vietnam
ICEE is an international NGO, registered in Vietnam, which collaborates with other NGO’s and Government departments to ensure good vision outcomes for the people of Vietnam.
The Administation & Finance Officer position has been created to assist in the development and implementation of ICEE’s primary eye care projects in Vietnam.
Please read more about ICEE on their website www.icee.org [1]
Key Roles and Responsibilities:
- Day to day office management.
- Aligned with ICEE standard operating procedures, assist with the financial & administrative management of the office and all other ICEE locations in Vietnam
- Prepare and submit weekly funding requests & financial reports
- Monitor and organize payment for suppliers and creditors
- Ensure the financial management system is regularly updated and accurate
- Prepare and submit any regulatory payments and reports
- Ensure the filling management system is regularly updated and accurate
Direct support for project activities in Vietnam, including:
- Participation in all project meetings, responsibility for minute taking and ensuring the key information on projects is captured appropriately and stored in a standardised manner to ensure retrieval and professionalism.
- Assist with report & proposal writing
- Assist and coordinate all correspondence with various stakeholders
- Co-ordination of the production of resource materials needed for the Projects. E.g. manuals, workbooks, certificates, CDs, translation of materials, equipment.
- Organise travel arrangements (International and Domestic) for project and education teams, including itineraries, air travel, visas, accommodation, transfers etc.
- Where appropriate, ensure all reporting and monitoring & evaluation is completed at end of each trip
- Administrative support to the Programme Co-ordinator for all project related activities for all project related activities
- Travel within Vietnam as required by the project
Skills Required:
- Excellent written and verbal communication skills in English and Vietnamese
- Experience with Email system, Microsoft Word, Excel and PowerPoint software packages
- Ability to meet deadlines
- Attention to detail
- Ability to work independently
- Willingness and ability to learn
Criteria:
- Minimum 3 years professional work experience, preferably in a public health, NGO environment
Please email your Application Letter and C.V. Please email your Application Letter and C.V. to [email protected] [2] and [email protected] [3] by 22 March 2011