The Opportunity - Admin & HR Intern [1]
In collaboration with Admin & HR team members to provide admin/logistics support for Program Teams and all Area Offices in Vietnam
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Key Responsibilities
1. Admin
- Back up the Receptionist/ Admin Assistant to manage office supplies and the front desk when required.
- Photocopy, scan and translate the documents when required.
- Provide logistics support for internal events, meeting, training and workshop.
- Support daily implementation of all logistic arrangement in Country Office such as handling office supplies, EMS service, stationery, equipment, transportation and other related activities.
- Support to apply for visas for Expat staff and visitors .
- Update regular admin contact list
- Manage rental contracts tracking.
- Support in managing office asset ( inventory check, update, filing & report).
- Support in arranging and maintaining the filing system in the Country Office.
- Support in organizing the office decoration in special events and celebration such as ornamemtal trees, paintings, reading corners…etc.
- Support getting quotations and contribute to procurement process
- Ensure available logistics for new comer (working space, telephone, stationery, and motor bike parking card, etc.).
- Other tasks as assigned by Line Manager.
2. Human resources
- Checking the status and accuracy of current filing systems – both soft and hard copies for active and inactive staff
- Record and report the discrepancy if any versus the agreed Pfile check list
- Consolidate and supplement the current Pfiles systems
- Collect, photocopy, scan, file all documents in the right places
- Follow up with staff/related parties to complete their duties in signing, submitting and fulfilling personnel data and documents.
- Keep the Pfile system up to date
- Update the progress of the project to the supervisor
- Provide logistics support to recruitment activities such as written tests and interviews
QUALIFICATIONS
- University degree in relavant area
EXPERIENCE AND SKILLS
Essential
- Good spoken and written English language skills,
- Computer literate (Microsoft Word and Excel are required),
- Customer-oriented, supportive
- Positive working and learning attitude
- Faithfulness, hard-working, details oriented, good interpersonal skill and ability to work in a team
- Good communication skill
- Commitment to Save the Children values
Desireable
- Good communication skill
- Commitment to Save the Children values
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information
Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:
Job Description - Hanoi - Admin & Human Resources Intern - National only (220005GZ) (taleo.net) [2]
If you have any issues with applying via our system, please send email explaining your troubles to [email protected] [3]
Closing Date for Application: 01st August, 2022
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.