Accountant cum Administrative Officer (part-time)
About Keep Hanoi Clean
Keep Hanoi Clean (KHC) is a proudly Vietnamese owned and operated social enterprise that delights in working with people from all ages, backgrounds, ethnicities and genders. KHC has six program areas including Research & Policy, Education, Community Beautification, Clean & Green for the Climate, Green Lifestyles & Eco-fashion, and Corporate Organizational Social Responsibility Consulting.
Start date: at the end of April
REPORTS TO
- Director
- President
- Project Manager
POSITIONS REPORTING TO THIS ONE
Project Support Staff, Volunteers
Responsibilities:
- Maintain and reconcile office petty cash (PC), record PC expenses of the office in to accounting book and replenish as needed
- Keep record of local financial transaction in line with Vietnamese Accounting Standards
- Work with the bank for cash withdrawal, bank transfers and other bank related transaction issues.
- Prepare and submit tax reports on a timely basis
- Be in charge of all contracts with local external suppliers (negotiating, drafting, submitting for approval, checking the service completion status)
- Support to prepare financial statements and invoices to the donor as required
- Assist in preparing for external audit as requested
- Prepare regular and ad-hoc reports upon request
- Provide timely financial reports and budgets
- Collect receipts and other supporting documents of payment requisitions from project team and process payments
- Track fundings received from different projects
- Administer local various tax-related requirements as necessary (exemption of PIT, VAT, customs duties...)
- Be in charge of HR procedures: working contracts, pay slips, paid holidays;
- Act as key person to liaise with Insurance organizations, Tax Department, prepare paperwork and complete necessary procedures of registration/notification for new and departure staff, claim for staff benefit from insurance organizations, prepare for year-end liquidation/reconciliation of insurances and taxes.
- Prepare staff payroll, tax and benefits.
- Prepare payments for salary, taxes and insurances for staff and consultants
- Provide orientation to staff on insurances, taxes and finance related issues.
- Coordinate with the team for logistics arrangement of the project local events
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies
- Maintain contact lists, including donors and sponsors
- Provide general support to visitors
- Other administrative and accounting works
Requirements:
- University graduate with finance/accounting background preferred.
- Solid knowledge of Government Social Insurance and Tax laws.
- Experience in all aspects of accounting including account payables, account receivables, financial reporting, bank reconciliation, payroll administration, and tax accounting.
- Minimum of 1- 2 years relevant work experience.
- Experience working with NGOs is a plus.
- Excellent Vietnamese and good English skills
- Good computer skills in Microsoft Word and Excel
- Well-organized and attention to details skills.
- Good communication skills.
Job Details:
- Part-time, 20 hours per week at office site (flextime), KHC cover social issurance
- Occasional weekend availability for events falling on the weekend
- Location: KHC Office, located at 587 Lac Long Quan, Hanoi
Compensation
- Salary is negotiable but KHC is committed to paying a living wage
Please send your CV to [email protected] [1]