CARE in Vietnam is a Non-Government Organization representing the CARE International network. CARE in Vietnam is a creative and dynamic organization, working with Vietnamese partners in the sectors of health, rural development and disaster mitigation and preparedness.
CARE in Vietnam is looking for an experienced and qualified Vietnamese to fill in Admin Assistant/Receptionist position.
Position information:
Position title: Admin Assistant/Receptionist
Reporting to: Admin Manager
Contract: Two years contract with potential for extension
Base in: Hanoi
Position Summary
As part of the CARE administration team, undertake and complete all administration tasks and requirements, provide support services to staff and to projects and to implement administration team projects
Duties:
- Reception duties including - answering telephone, taking the messages, greeting guests, checking of email account of CARE in Vietnam, handling inwards and outgoing mail and faxes, making international phone calls and make sure of recording all the mails & faxes in daily record books
- Filing: daily clearance temporary filing cabinet and locate in central files
- Make orders and payments for office expenses (water, drinking water, electricity, taxi, etc.)
- Provide logistics supports for trainings, workshop (venue finding, preparation of stationeries, accommodation for visitors…)
- Visa arrangement for expats and visitors
- Maintain first-aid supplies
- Maintain the contacts of staff and partners
- Make travel bookings (completing travel requisition, airfare, accommodation, vehicle arrangement, acquittal and payment)
- Archiving and library maintenance, keeping the IEC self updated all the time
- Record of stationery usage for monthly orders (photocopy papers, flipchart papers, stationeries for workshops and for office)
- Equipment maintenance: telephone system, computers, printers, fax machine and photocopier.
Selection Criteria
- Minimum of 2 years working experience in a similar area in an international organization.
- Familiar with Government of Vietnam procedures and protocols including visa applications
- Strong administration and computer skills
- Must have attention to detail, be well organized, self motivated, flexible and able to travel as required
- Fluency in written and spoken English and Vietnamese
Interested candidates should send a full CV in English and stating the position title to email: [email protected] [1]. Closing date to apply for this position: 31 October 2010
The short-listed applicants will be contacted for interviews. Please no telephone contact after submitting the application.