Project Manager (PM)

Job title: Project Manager (PM)

Effective date: ASAP

Location: Ho Chi Minh city

Type of contract: Full time             

Reports to: Country Director, General Director, Division Managers, Team Leaders.

1. KEY WORKING RELATIONSHIPS

Internal

External

Country Director, General Manager, Managers/Team leaders/ Officers in HO, PMs, Project Officers

GNI’s Donors, Partners, Governmental. Officials, INGOs, Communities.

2. MAIN DUTIES

1.    Administration - Human Resources Management

• Set up the office and appropriate working place of each division and staff;
• Update and comply laws related to organization operation and administrative forms; monitor and support staff to adhere;
• Understand and comply with GNI’s regulations on child protection and management;
• Control staffs working hours and leave tracking;
• Manage office assets and equipment;
• Assist Recruitment Team in HO in recruiting project staff (developing job descriptions, preparing advertisements, checking application form, short listing and interviewing if required);
• Give guidance for new staff;
• Provide trainings for subordinates;
• Maintain personnel databases (files record and hard copy);
• Report to HO any modification and/or when required.

2.    Project Operation Management

• Understand and keep track of Plan of Action’s activities;
• Understand and keep track of project procedures and forms;
• Implement all project activities
• Manage and supervise project progress;
• Provide technical guidance for subordinates during project implementation;
• Report project progress for Managers of Divisions in HO;
• Maintain electronic and hard copy filing system of the project;
• Other tasks if required.

3.    Finance Management

• Understand and keep track of finance regulations and forms and support for subordinates to adhere;
• Manage project budget as Plan of Action (receipts & expenses, budget installment, remained budget & action plan….);
• Monthly check report and Budget installment reports.
• Monitor and Supervise project’s financial activities;
• Report to HO any modification and/or when required.

4.    Public Relation

• Establish and maintain good relationship with partners, community and donors;
• Coordinate with partners in organizing meetings and workshops;
• Provide technical guidance to partners if needed to ensure the smooth and effectiveness of project implementation.

3. QUALIFICATIONS REQUIRED

Education: University degree or higher

Work experience

• Experience in office administrator responsibilities, systems and procedures and finance foundation. 
• Experience in management skills and ability to multi-task and prioritize work
• Experience in leadership, management, interpersonal/social and multi-cultural understanding/sensitivity
• Excellent written and verbal communication skills
• Attention to detail and problem solving skills
• Strong organizational and planning skills
• NGO working experience is preferable

Skills

• Ability to work independently and with the team;
• Ability to work under pressure.
• Good organizing skills and interpersonal skills;
• Good skill in computer use: Word, Excel, PowerPoint and Email
• Good at English , both verbally and in writing;

Attitude

• Sociable, responsive, committed working with GNI at least 02 years
• Accountable and transparent.
• Enthusiastic in work
• Teamwork

4. HOW TO APPLY

Interested Vietnamese candidates are invited to send their application (including a letter of motivation, GNI Application form and a CV with salary desired and a portrait photo attached) to Human Resource Division via the email address [email protected] or to the Head Office address: Good Neighbors International in Vietnam, 17^th Floor, Block A, Song Da Building, My Dinh I, Nam Tu Liem, Hanoi no later than 15^th September,2022. We are very sorry that only short-listed candidates will be contacted for interviews.