Program Assistant

Location:             Ho Chi Minh City, Vietnam

Starting date:    As soon as possible

Closing date:      1st May 2021

Summary:

The Program Assistant role reports directly to the Program Manager.  The responsibilities listed below are inclusive, but not exhaustive, of the role.  It is reasonable to assume that additional tasks will be requested, as and when needed.

Point person for: Programs (HCMC)

Responsibilities

Description

Primary function
  • To carry out program implementation as directed by the Program Manager
  • To support the Program Managers and National Program Director to develop and maintain positive relationships with key stakeholders, i.e. sponsors, government departments, school staff, children and parents

Program implementation
  • To work with the Program Manager in planning and implementation across all AIPF’s programs
  • To provide logistical support on program implementation to the Program Managersor National Program Director where required
  • To be responsible for expense advances/advance clearance for program activities.
  • To manage agencies, vendors, suppliers in carrying out implementation
  • Collaborate with other departments within AIP Foundation in program implementation and proposal development as directed by the Program Manager

Program monitoring, evaluation and reporting
  • Assist with the monitoring, evaluation and reporting relevant to each program as directed by the Program Manager

Program administration
  • Carry out all program related administrative tasks, as directed by Program Manager to include:
  • Translation of English to Vietnamese and Vietnamese to English
  • Document writing
  • Project database management: study, update, maintenance & filing

Key working relationships
  • Key stakeholders
  • Sponsors
  • Program coordinator
  • Program manager(s) 

Qualifications:

  • University degree
  • 2 years experience in related field such as road safety or public health sector (preferable)
  • Fluent spoken and written English
  • Excellent interpersonal skills
  • Excellent communication skills
  • Time management skills
  • Flexible attitude
  • Team player
  • Enthusiastic
  • Honest and trustworthy

Contact and Deadline 

The position will be hired locally.

Applications are due 1st May 2021. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit a one-page cover letter, maximum three-page CV, and three references with current email address and telephone number to our email: [email protected]

We will inform you before contacting your references. All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c) (3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use and safety products. Our pillared strategy includes access to safe equipment, public awareness campaigns, school-based and targeted population campaigns, technical assistance particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation.

Currently, AIP Foundation has approximately 50 staff with offices in Ho Chi Minh City and Hanoi in Vietnam, Phnom Penh in Cambodia, Bangkok in Thailand and Chengdu in China. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visithttp://aip-foundation.org/

Job Details
Organisation Name: 
AIP Foundation
Location: 
Ho Chi Minh
Application Deadline: 
Sat, 2021-05-01