Procurement Specialist

Job Title: PROCUREMENT SPECIALIST

Job purposes: The Procurement Manager is responsible for overall procurement of goods and services and inventory management for Vietnam Forests & Deltas Program, in accordance with donor requirements and Winrock policies. This position will ensure that all procurement and inventory management actions follow appropriate procedures and policy guidelines.

Major duties:

• Work closely with program team to develop quarterly/annually procurement plans (based on quarterly distribution plans and annual work plan) to ensure timely availability of the
• products for program activities. Update the monthly budget estimation and tracking to Finance Department.
• Exercise primary responsibility for procurement of services including research surveys, training courses, designing services, consultants, etc.
• Track and evaluate vendor performance and improvements related to pricing, contractual terms, and/or scope of services.
• Update relevant organizational policies, processes and tools to ensure full compliance with Winrock as well as donor regulations and procedures.
• Review all contracts (for product and/or service procurements) to ensure quality standards are met, prior to submitting for review and approval as required by Winrock's procedures.
• Provide guidance, supervision and support to recruitment/procurement process that are handled by CPMU, PPMUs and Hanoi office to make sure they are in compliance with WI
• and Donor's policies and procedures.
• Set up/maintain a system for centralized management of all contracts including service contracts and production contracts.
• Work with suppliers/agencies in the selection of the most qualified and cost effective vendors.
• Coach and support staff on procurement when it is necessary.

Selection criteria

• BA/BS degree (business, supply chain management, or other related field)
• Significant demonstrated experience (at least 3 -5 years) in public (donor-funded) procurements, inventory management and/or logistics.
• Demonstrated proficiency with forecasting and material requirement planning tools and inventory tracking.
• Strong English communication skills, both verbal and written and the ability to effectively interact with suppliers, donors and staff with varying levels of supply chain/procurement knowledge.
• Knowledge of donor requirements and procurement guidelines is an added plus.
• Good command of email system, MS Office applications (Word, Excel, Power Point, Access.)
• Initiative and creativity in solving problems; ability to work well under pressure

Interested candidates are requested to submit detailed curriculum vitae (CV) with a letter of interest indicating the position you are applying for as well as copies of relevant certificates/degrees no later than 17:00pm on 5th May 2014 to Vietnam Forests and Deltas Program Building D, 98 To Ngoc Van, Tay Ho, Hanoi; or through email:[email protected] ;

Only short-listed candidates will be contacted for interviews. Please do not contact via telephone. Dossier will not be returned