Management Supporter

The Embassy of the Kingdom of the Netherlands in Hanoi is part of a world-wide network representing Dutch political, economic, trade and consular interest around the world. We are currently recruiting a Management Supporter. The position will be on a Fixed-Term contract for a period of 3 years with a trial period of 2 months.

Main Functions

Secretarial, organizational and administrative support work

• coordination and implementation of secretarial (administrative) management taking into account priorities (such as calendar / mailbox management, nursing incoming / outgoing correspondence and telephone communication)
• (coordination) handling of the nature and content several and diverse, but more regular / standard questions, requests and interviews
• coordination of information flow
• act as a link, contact to the internal organization and external environment
• estimate importance and urgency, making connections and consequences of balancing act, monitor progress and handling, signaling and reminders
• disclosure of general substantive and procedural, administrative and organizational processes
• reporting, minutes, translating, designing and drafting documents and correspondence on global care, designation
• administrative, logistical and organizational support of a general nature (including official visits, missions, seminars, etc. as well as missions and working visits)
• reception and welcoming visitors
• establish and maintain work records
• provides a pivotal role in appointments, reception, representation, internal and external meetings.
• acts as the 1st point of contact for network and relationships in the field of operational matters.

Requirements

• good knowledge of Windows-driven MS Office programs like Word, Excel, Outlook and PowerPoint.
• knowledge of management support processes and methodologies, secretarial management and general secretarial and administrative procedures and regulations
• general content knowledge and understanding of current (interrelated) policy issues and processes, knowledge of standard documentation and archiving techniques
• understanding of administrative and political interests and sensitivities, in primary processes, administrative, organizational and functional relationships
• act as a link to political-administrative and official top level with third parties (external and foreign relations)
• skill in collecting and providing insight into data and composing management information, technical or administrative-technical knowledge and understanding of related organizational and functional relationships
• proficiency in secretarial (administrative) management in coordinating information flows and processes and thereby weighing consequences, interests, priorities, etc.    
• MBO working and thinking,with extensive experience in relevant field                              
• English written and spoken                                            
• Preferable Knowledge of Dutch                                                                                                                                      

Key Competences

• Customer-friendly
• Planning and organizing
• Collaborate
• Integrity
• Ability to learn
• Initiative

The Embassy of the Kingdom of the Netherlands offers a competitive remuneration package including salary, leave entitlement, medical package for staff and dependants, and opportunities for training as well.

How to apply

Please send your CV to [email protected]

All applications must be received on or before 6 February 2015