Refresh Training for Joint Assessment Team of DMWG in August, 2018
This is 2018 Joint Assessment Team Refresher Training, hosted by all core members of the Disaster Management Working Group.
The disaster season is already came and caused a lots of losses and damages in different regions of Vietnam recently. In order to do better preparedness for the context of more extreme disasters with diversified frequency and magnitude hit Vietnam, DMWG core members including PACCOM, NGOs, RED Cross, UN Agencies in collaboration with Partners from Government will organize this annual training workshop. The details which are as below:
Rationale
- More extreme weather events appear, disasters with diversified frequency and magnitude hit Vietnam
- Changes & new developments in Vietnam, which should be incorporated into JA process:
• Law on disaster prevention & response and supporting policies, especially the ones on disaster risk classification, transfer of forecast and early warning, roles of responsibility of (C)CNDP at different levels…, many of which have been unaware/unknown for many people, particularly humanitarian workers, DMWG members
• Disaster Management Group (DMG) at HoA level amongst UN agencies, NGOs, VNRC and Gov. Reps has just been in place with newly established/reinforced/being emerged technical/sectoral (sub) groups under umbrella of DMG/DMWG such as Protection, Food Aid, Health Care/Nutrition, WASH in Emergency, Cash Transfer Programming, Data Verification…
• There has been many changes and development in humanitarian industry (Emergence of Core Humanitarian Standard [CHS], more H-Accountability requirements, new actors and landscape…)
• Changes in DMWG members, especially to the staff competent, committed and available for JATs
• Needs for review and revise JAT templates to cope with the current changes and new developments
• Related recommendations from OCHA-led inter-agency SimEX in June 2018
Date: 20 – 21 Aug., 2018
Venue: Plan International Office’s meeting room, 2nd floor, Hoa Binh International Tower, 106 Hoang Quoc Viet, Cau Giay, Hanoi, Vietnam (Tel: +84 (4) 38223005/Ext.: 134)
Participants: DMWG members; priorities should be given to the ones committed and available for coming JATs in near future. Around 2-3 participants per each agency, not including facilitators/supporters. The total should be around 30-35 people.
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Theme |
Time |
Potential facilitator/trainer/ speaker |
Remarks |
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Day 1: 20 Aug. 2018 |
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Registration |
8-30-900 |
Ms. Thu Ha (NGO-RC) |
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Introduction - Expectation |
9.00 -9.30 |
Duong (WVV) |
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* The role of concerned agencies (CCNDPC/MARD, PACCOM…) in facilitating JAT
* Coordination mechanism |
9.30 -10.00 |
Duong + PACCOM + MARD (tbc)
Duong + PACCOM + MARD (tbc) |
* Official letters to the affected provinces to facilitate JATs (from which agency???) – We’ll try to engage PACCOM and VNDM’s participation to the extent possible. Also sharing from VNRC on SOP would be highly welcomed and appreciated!
*Prepare for debriefing meeting (invitation)
* Support and back up to JATs *Information mechanism (daily communication/update, response matrix, Sitrep, media, donorrelation, chatroom/skype…) |
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* Disasters - Classification of disaster risks – EW |
10.00-10.15 |
Duong |
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Teabreak |
10.15-10.30 |
CWS |
Ms. Giao, please discuss with Mr. Dang (Plan) over arrangement! |
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* Trigger point (s) for deployment of JATs: Process, procedure and steps (sudden onset vs. slow onset) |
10.30 – 11.15 |
UNDP (Mr. Le Dai Nghia, Duong Van Hung- Already confirmed participation and facilitation- for 20 Aug., 2018) |
The current inter-agency Contingency Plan can be used for brainstorming and discussion |
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* Assessments skills: - using and analyzing secondary data, spatial images -Observation -interview -focus group discussion/facilitating meetings at different levels … |
11.15 -12.00 |
Ms. Thi andOanh (CRS) -please consider and confirm shortly! |
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Lunch |
12.00 – 13.30 |
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Self-paid lunch (???) – Mr. Dang (Plan), please have in identifying and booking a restaurant nearby Plan’s office! |
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* Necessities for formulating/leading/participating in a JAT (Before-During and after Deployment: Orientation package, safety and security, logistics, travel, communication, assignment of team members, coaching and caring/buddy…) |
13.30 -14.30 |
Yen (Habitat) + Hoa (SC): Please work together to agree about the sessions! |
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*Data analysis for preparing JAT findings-recommendations, reports (report checklist/template, time schedule, JAT members’ roles & responsibilities…) – link with UN Sitreps and other updates |
14.30 -15.45 |
UNDP (Le Nghia + Duong Van Hung) |
Mr. Hung proposed his sessions to 20 Aug., as he will be busy with the delegation from North Korea |
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Teabreak |
15.45 – 16.00 |
CWS |
Ms. Giao, please discuss with Mr. Dang (Plan) over arrangement!
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*Early recover & reconstruction/rehabilitation |
16.00 – 17.00 |
UNDP (Duong Van Hung) |
Mr. Hung proposed his sessions to 20 Aug., as he will be busy with the delegation from North Korea |
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Day 2: Aug. 21 |
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Recap |
8.30-9.00 |
Hoa (SC) |
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* Humanitarian Principles, Charter, CHS |
9.00-9.30 |
Giao (CWS) |
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*Health: Focus on translating Damages to Needs, gap… |
9.30-10.00 |
Dr. Hieu (WHO)please consider and confirm shortly! |
1 A4 (or smaller) Condensed Guideline/Checklist would be great! |
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*WASH: Focus on translating Damages to Needs, gap… |
10.00-10.30 |
Viet (Oxfam-Already confirmed!) |
1 A4 (or smaller) Condensed Guideline/Checklist would be great! |
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Teabreak |
10.30-10.45 |
CWS |
Ms. Giao, please discuss with Mr. Dang (Plan) over arrangement!
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*Food & Nutrition: Focus on translating Damages to Needs, gap… |
10.45 – 11.30 |
Hoa (SC) - Already confirmed! |
1 A4 (or smaller) Condensed Guideline/Checklist would be great! |
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*Shelter and NFI: Focus on translating Damages to Needs, gap… |
11. 30- 12.00 |
Habitat+ IOM – Ms. Yen (Habitat),please consider and confirm shortly! You may want to contact and discuss more with IOM (Mr. Nam: "QNAM@iom.int" [email protected]) |
1 A4 (or smaller) Condensed Guideline/Checklist would be great! |
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Lunch |
12.00 – 13.30 |
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Self-paid lunch (???) – Mr. Dang (Plan), please have in identifyingand booking a restaurant nearby Plan’s office! |
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*Protection & other cross-cutting themes (gender, PWD, the elderly…); HISS-CAM |
13.30 – 14.15 |
Un Women (Thuy Anh) - Already confirmed!) |
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* EMMA; viability/feasibility of CTP |
14.15 – 15.30 |
Toan (OXFAM)Already confirmed!) |
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Teabreak |
15.30 – 15.45 |
CWS |
Ms. Giao, please discuss with Mr. Dang (Plan) over arrangement!
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* Debriefing meeting |
15.45 –16.30 |
Duong + PACCOM+ |
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*DADDE exercise for JAT |
16.30 -16.50 |
Duong |
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Evaluation & Closing |
16.50 -17.00 |
Ms. Thu Ha (NGO-RC) |
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